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Administration and Office Support Officer - China

We are recruiting a administrator to join our team in Guangzhou: Administration and Office support Officer

Impactt Limited is a London-based ethical trading consultancy.  We work with companies, governments, NGOs and investors to develop business practices which maximize the benefits to people touched by international trade.  We have helped improve supply chain labour conditions in 24 countries around the world.  We believe in robust, pragmatic and sustainable solutions to build values into business and benefit workers.  

Post Location: Guangzhou, Guangdong province, PRC.

Job duties:

The administrator’s duties will include, but are not limited to, the following:

Administration

  • To answer all incoming telephone calls and post and deal with them appropriately
  • To maintain the contacts database as requested and to manage mail outs
  • To order all stationery and consumables
  • To go to the bank and post office as required
  • To carry out printer management

Project support

  • To manage bookings and cancellations of travel and accommodation
  • To produce and manage itineraries
  • To provide support with administration for project logistic(liaise with factories, arrange printing materials, etc.)
  • Support team to ensure factory database is maintained
  • Support use of project management systems
  • Arrange meetings

Finance

  • To generate and process supplier remittances
  • Manage and record petty cash transactions
  • Manage foreign payments
  • Compiling expense claim forms

Experience

- Essential Desirable
Experience
  • Office/administration experience
  • Answering the telephone
  • Organization of travel itineries
  • Office organisation
  • Managing office diaries
  • Filing (English and Chinese)
  • Manage and record petty cash transactions
  • Manage foreign payments
  • Compiling expense claim forms
  • Ensuring all insurances are up to date
  • Filing
  • Office management
  • IT management
  • Supporting administration of project management systems
  • Generate and process suppliers remittances
Skills & Knowledge
  • Excellent communication skills
  • Good spoken Putonghua, fluency in written and spoken Chinese
  • Attention to detail
  • Good computer skills ie Outlook, Word, Excel and PowerPoint
  • To be a responsible, confident and a good communicator
  • Writing and delivering training
  • Workshops with workers, factory managers
  • Good command of spoken English
  • Understanding of written English
Performance Behaviours
  • Passion and personality
  • ‘Can-do’ attitude
  • Organised and able to organize for others
  • Self-motivated
  • Quick learner
  • Ability to work independently and as part of a team
  • Problem solving
  • Integrity
 -
Education level
  • An undergraduate university degree
  • Proven office administration skills
  • At least 18 months office/administration experience
Location
  • Based in Guangzhou, Guangdong province, PRC
 -

Closing date for applications: 30th May 2008

Interested and qualified candidates should send a covering letter, detailed English and Chinese curriculum vitae explaining why you want this job. Please ensure your CV has details of your qualifications, experience, present position, current salary and expected salary, personal contact details and contact details for references to susan@impacttlimited.com by 30th May 2008. (Please mark the application position and advert resource both in Email title and covering letter)

Only short listed candidates will be contacted.   For more information visit http://www.impacttlimited.com/

 Applicants who are not invited for interview within one month after the closing date may consider their applications unsuccessful.  All information provided will only be used for recruitment related purpose.